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Featured Experiences

Project Management Information Systems (PMIS)

There’s no doubt that project documentation is a vital part of project life cycle. We encourage the smart use of standard office tools such SharePoint and Office 365 to manage the large volume of emails, documents, and lists. Collect documents and emails seamlessly through Outlook and populate “structured” libraries. Monitor bid assumptions, issues, risks, and changes. Speed up and improve the substantiation of claims, billing...

Listen to the Podcast on how a Sharepoint PMIS was used with Colligo Email Manager to Capture Multimillion-dollar Knowledge to Profitably Manage Projects.  Podcast prepared by Microsoft and its partner Colligo.

Podcast on how we used SharePoint PMIS with Colligo Email Manager.

Case Study: PMIS for a large FIDIC and Cost-Plus EPC Contract, South Africa

Lephalale, South Africa

The project management team was faced with the challenge of dealing with thousands of letters and emails, all related to specific FIDIC contract subclauses and specific topics/issue. Other challenge was to substantiate every hour and component and deal with day to day changing site instructions to subcontractors and internal teams. Read the full case study.

The project management team was faced with the challenge of dealing with thousands of letters and emails, all related to specific FIDIC contract subclauses and specific topics/issue. Other challenge was to substantiate every hour and component and deal with day to day changing site instructions to subcontractors and internal teams. Read the full case study.

Project Management Information Systems (PMIS)

A PMIS using a SharePoint platform has been implemented to simplify project management, increase collaboration and productivity. PMIS only used native SharePoint functionality without programming. It mainly included:

  • Training of a local SharePoint administrator and power user to also become the local trainer.

  • Structured document and email libraries seamlessly connected to Outlook for dragging and dropping email and attachments into SharePoint and capturing associated metadata along the way.

  • Communications, letters and notifications dashboard with workflows to generate reminders, lists and maintain interactions between incoming / outgoing documents, problem log, claims.

  • Centralized SharePoint lists being a single source of data to feed time booking, billing and work orders, thereby avoiding manual data processing and potential discrepancies.

  • Project specific timesheets to book time for change orders, work orders without overloading the ERP.

  • Automated reports using Excel functionality to connect various SharePoint lists without programming. Excel being the simplest reporting tool for everyone.

  • Search dashboard to record previous searches or those of teammates with comments to avoid duplication of work.

  • Download of all historical files to take advantage of the power of SharePoint search crawlers for all substantiation.


In this specific case, the implementation of PMIS has made it possible to justify granular work / claims and stay on top of contractual communication. The project management team was able to recover millions of dollars in lost billing opportunities.

The Medupi Power Station is a coal fired high pressure boiler system designed to produce 4788MW of total power or 798MW from each of its six boiler units. Source water for the boilers will be piped from a raw water reservoir. The EPC contract is responsible for a design built large FIDIC contract with Eskom at Medupi Power is stations. Project delayed by the customer for more than 7 years with extension of time (EOT) paid on a cost-plus basis and multiple claims to be managed simultaneously. Read full case study.

Other services

Delegated O&M of rural drinking water networks service

Morocco

Rapidly the project team got overloaded with a high number of customer tickets for repair works of all kind, causing delays and customer complaints. Most of it were due to pre-existing condition of the networks, normally payable if properly substantiated and pre-agreed.&nbsp;</p>
<p class="font_8"><br></p>
<p class="font_8">The project team was faced with the challenge of delivering a high level of service with limited resources, maintaining profitability, and getting the customer to acknowledge the payable tickets issued vs those included in the scope. Thanks to detailed request tracking and efficient queue management, user satisfaction increases and profitability increases.

Rapidly the project team got overloaded with a high number of customer tickets for repair works of all kind, causing delays and customer complaints. Most of it were due to pre-existing condition of the networks, normally payable if properly substantiated and pre-agreed.&nbsp;</p>
<p class="font_8"><br></p>
<p class="font_8">The project team was faced with the challenge of delivering a high level of service with limited resources, maintaining profitability, and getting the customer to acknowledge the payable tickets issued vs those included in the scope. Thanks to detailed request tracking and efficient queue management, user satisfaction increases and profitability increases.

Project Management Information Systems (PMIS)

A PMIS was created to log, qualify, and organize all customer tickets (in scope, payable, urgent, planned maintenance...):

  • Customer acknowledgment of the ticket and qualification.

  • Approval of variation order for tickets payable.

  • Generation of internal work-order.

  • Documents, pictures, and forms organized per work-order.

  • Automated reports (outstanding requests, payable, completed...).

  • Workflows to generate priority lists, backlog.

  • Structured document and email libraries seamlessly connected to Outlook for dragging and dropping email and attachments into SharePoint and capturing associated metadata along the way.

A Canadian Asset Management Company was awarded three contracts for the operation, maintenance, and urgent repairs of three drinking water networks in rural area of Morocco.

Other services

Other Featured Experiences

Hinkley Point C nuclear power station

Somerset, United Kingdom

Hinkley Point C nuclear power station

Project Governance and portfolio management

Project Management, Monitoring and Control

Project Management Information Systems (PMIS)

Ghardaia wastewater treatment plant

Ghardaia, Algeria

Ghardaia wastewater treatment plant

Project Management, Monitoring and Control

Project Management Information Systems (PMIS)

Medupi Power Station

Lephalale, South Africa

Medupi Power Station

Project Governance and portfolio management

Interim Management and Troubled Project Turnaround

Claims & Dispute Resolution

Project Management, Monitoring and Control

Project Management Information Systems (PMIS)

Training & Coaching

Regional desalination plants (9 RO plants)

Ouargla, Algeria

Regional desalination plants (9 RO plants)

Project Management, Monitoring and Control

Project Governance and portfolio management

Claims & Dispute Resolution

Project Management Information Systems (PMIS)

Training & Coaching